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Payment Process
The grantee will receive an Award Letter after the grants have been announced. After that time,
the grantee will receive an Incentive Proposal outlining the requirements of the grant program
and what is expected of the grantee if they choose to accept the grant. The grantee will then
alert their ESD project manager when their capital project is approximately one (1) month from
completion. The project will then be brought before the ESD Board of Directors for approval.

approval is received, the project will be set up (by ESD) for a public hearing. The grantee will be
invoiced for these associated fees. The project will then be presented for approval to the Public
Authorities Control Board (PACB). If approved, the grantee will be required to enter into a
contract (Grant Disbursement Agreement/GDA) with ESD, which will be sent to the grantee after
Board approval. ESD will pay the grantee on a reimbursement basis,CFA STUDY MATERAILS up to the total award
amount, and disbursed in a lump sum upon project completion as evidenced by attainment of a
certificate of occupancy and/or other documentation verifying project completion as ESD may
require, and receipt of documentation verifying project expenditures. No financial payment of the
grant will be made upfront.

Because awards are offered as an incentive to undertake a project, the project should not begin,
and expenses should not be incurred, before funding awards have been announced. Expenses
incurred prior to submission of a CFA may not be included in CFA project budgets nor should
expenses be incurred after submission of a CFA but prior to an award announcement.

The Recipient will provide a $250 Application Fee, due when this Incentive Proposal is returned
and a 1% (of the awarded grant) commitment fee, due after ESD Directors’ approval and at the
time a Grant Disbursement Agreement is executed. In addition, the recipient will reimburse
ESD for any direct expenses incurred in connection with this project, including costs related to
holding a public hearing, attorney fees, appraisals, surveys, title insurance, credit searches,
filing fees and other requirements deemed appropriate by ESD.

A final report will be required with the final request for reimbursement. Requirements for such
reports/requests will be outlined in the GDA with successful awardees. Reimbursements are
eligible for request after the successful grantee has a signed and approved grant disbursement
agreement (GDA). Please note all Grants Gateway accounts must be up to date in order for
payments to be processed for non-profit organizations.


New York State supports and encourages the successful recruitment of new major tourism
events that derive a positive economic impact for the state. For that reason, applications will be
accepted for the hosting, execution and / or promotion of special events to be held in New York
State including: meetings, conventions, conferences, festivals, athletic competitions and
consumer and industry trade shows. Applicants must FREE CFA STUDY MATERIALS demonstrate how the tourism special
events project will work to promote and forward the tourism goals of the corresponding Regional
Council’s strategic plan. A portion of Special Events Funding, anticipated to be at least $1
million, will be awarded for events that have not been held in New York State within the last
three (3) years.

Business/Commercial meetings and events will be required to demonstrate in their project plan
that the event increases visitation to a region or regions of New York State in order to be eligible
for Market New York grant funding.

Eligible Expenses
Eligible costs included direct costs incurred only for the FREE CFA BOOKS PDF development and delivery of a
regionally-based tourism special events project and must not include organizational costs that
would have otherwise been incurred by the applicant (e.g. finance, office related and/or
operational costs) incurred.

In general, eligible tourism special events costs include,FREE CFA BOOKS DOWNLOAD but are not limited to, the following:
• Fees paid to artists, musicians, performers, celebrities, special guests and speakers;
• Moveable assets (not a permanent installation) that support programs and services
(e.g. tables; bleachers/chairs; tents, awnings and canopies; temporary stages, sound,
lighting and fencing; etc.);
• Fixed assets to accommodate tourism special events (installations that have life span
of 1 year or more such as: staging, outdoor event space, audio visual equipment, etc.)
*Please note that projects that include fixed assets will have to adhere to the
requirements for capital tourism projects outlined previously in these guidelines;
• Fees paid for audio and visual support and technical and stage crews;
• Improved accessibility services;
• Audience surveys, research or economic impact studies;
• Translation costs;
• Site expenses and services (e.g. convention center fees, security, shuttle buses, etc.);
• Event producer or other consultant costs; and
• Other costs deemed reasonable.

Applicants must demonstrate how Market New York funding for these expenses will be used to
support the desired outcome of their enhancement project, and how these expenses are
expected to stimulate increased tourist visitation and spending to the corresponding region of
New York State.

Ineligible Expenses
Ineligible expenses include, but are not limited to, the following:

• Operational costs (e.g. overhead costs of day to day business, rent, utilities, etc.);
• Permanent staff salaries, benefits or commissions;
• Legal, audit or interest fees;
• Any costs incurred for events held free cfa books outside New York State;
• Competition prizes, prize money and monies paid to participants; and
• Alcoholic beverages.

Required Match
The required match for tourism special events proposals will be determined by the types of
elements included in the applicants project plan.

If a Tourism Special Events project plan includes any tourism capital expenditures of any sort, a
match of 80% of the Total Project Cost is FREE CFA STUDY MATERIALS required and the applicant will be required to follow
the Match, Fee, Reporting and Payment Process for Tourism Capital Funding outlined
previously in these guidelines. Please see the Regional Capital Tourism section of these
guidelines for further required information. Note that this instruction applies to Tourism Special
Events proposals that include both capital and marketing elements.


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